Org Owner
All properties, full financials, user management
Operations & Intelligence
The back office that runs itself.
TenantVibe reads your property data continuously and turns it into action — who to call today, which unit is losing money, which lease is about to expire, which resident has a compliance issue. Your team gets the answer, not the spreadsheet.
DelinquencyWork ordersRenewalsComplianceDashboards
Live operational picture
Delinquency alert
Unit 204 — 7 days past due
Renewal outreach
Unit 312 — 45-day call queued
Make-ready complete
Unit 118 — listed and syndicated
Insurance lapse
Unit 405 — flagged for compliance
One dashboard, every property
Ranked, scored, and routed to the right person automatically.
Continuous ingestion
It reads your property data, continuously
TenantVibe pulls your PMS reports automatically — daily, weekly, and monthly — and keeps a live operational picture of every property. No manual exports, no uploads, no re-typing between systems.
- Automatic daily, weekly, and monthly data sync
- A live picture per property, always current
- Your PMS stays the system of truth
Data sync
Daily
Weekly
Monthly
Event-driven
PMS stays the source
TenantVibe reads and acts; your property management system keeps the record of truth.
The back office
Seven engines running your back office
Seven high-leverage workflows that run continuously behind the scenes — so your team is working on the exceptions, not the routine.
Work order #4821
Leaking kitchen faucet
Unit 214 · Maple Grove
Category
Plumbing
Vendor
Ace Plumbing
Status
Dispatched
Reported by resident
WhatsApp · photo attached
Triaged by AI
Priority: Urgent · Plumbing
Vendor dispatched
Ace Plumbing · ETA 2:30 PM
Resident notified
SMS confirmation sent
Collections
Delinquency handled end to end
Automated resident reminders at every stage, manager escalation as it climbs, and all automated messaging stops the moment an account reaches legal.
Grace
Late
Demand
Notice to Vacate
Legal
Lifecycle messaging
Resident communications that send themselves
Every message triggered automatically by what's happening at the property — nothing typed by hand.
Move-in welcome
Birthday greeting
Referral program
Rent reminders
Grace-period follow-up
Late-fee notice
Renewal outreach (90/60/45-day)
Move-out offboarding
Insurance compliance notice
Work-order satisfaction survey
Renewal cascade
Renewals start 90 days out, on their own
Pick a milestone to see what runs.
Day 90
Renewal window opens
TenantVibe spots every lease expiring in 90 days, checks payment history and work-order record, and opens the conversation early — while the resident still has time to decide calmly.
Day 90 — Renewal window opens: TenantVibe spots every lease expiring in 90 days, checks payment history and work-order record, and opens the conversation early — while the resident still has time to decide calmly.
Day 60 — Offer and follow-up: A renewal offer goes out on the resident's preferred channel, with automatic follow-up if there's no reply. Questions get answered by the AI agent instantly, at any hour.
Day 45 — Manager escalation: Still undecided at 45 days? The property manager is alerted with the resident's full history, so a human call happens while a save is still realistic.
Day 30 — Notice or turn: If the resident is leaving, offboarding starts and the unit moves into the make-ready and marketing flow immediately — so the turn is already in motion before the keys come back.
Make-ready handoff
The moment a unit is ready, marketing knows
When a unit finishes make-ready with no open work orders, TenantVibe signals the marketing engine to list it — so a turned unit starts filling the same day, not a week later.
See how marketing fills itIntelligence
Numbers turned into decisions
Every property and the whole portfolio, scored and ranked, with AI insight on each section — not just what happened, but what to do about it.
- Rent collection, vacancy loss, loss-to-lease, delinquency rate, occupancy trend
- Cross-property ranking and anomaly detection across the portfolio
- Role-scoped dashboards with AI insights on every section
- Good-morning report plus event alerts as they happen
Portfolio view
Occupancy
94.2%
+1.1%
Delinquency
2.4%
-0.3%
Loss-to-lease
$12.4k
Review
Vacancy loss
$8.1k
Rising
Ranked by health, flagged by exception, and explained with a clear next step.
Notifications & team channels
Alerts reach your team where they already work
Every alert and report is delivered on the channels your team already uses, routed by role so each person gets only what belongs to their job.
A make-ready delay, an SLA breach, an insurance lapse, a delinquency escalation — the right person hears about it the moment it happens.
Channels
Microsoft Teams
Slack
Discord
WhatsApp
Telegram
Email
Routed by role
Leasing agents get tour reminders. Managers get escalations. Owners get the morning report.
Role-based access
Everyone sees exactly their job
Access is scoped by role — from portfolio owner down to a single leasing agent. People see the records and numbers that belong to their work, nothing they have to request and nothing they shouldn't see.
System Admin
Operational + financial oversight
Regional Manager
Cross-property operations, no financials
Property Manager
Their property end to end
Asset Manager
Financial view only
Leasing Staff
Their prospects
Maintenance Staff
Their work orders
FAQ
Questions about operations
Do we have to change how we use our PMS?+
No. TenantVibe reads from your PMS automatically and works alongside it — your PMS stays the system of truth for lease and financial facts.
How do alerts get delivered?+
On Microsoft Teams, Slack, Discord, WhatsApp, Telegram, and email — routed by role, so each person receives only what their job requires.
What does the AI decide on its own?+
It monitors, flags, and communicates. Decisions with legal or financial weight — like collections escalation or a lease action — stay with your team.
Can owners see across all properties?+
Yes. Owners and regional managers get a cross-property view with ranking and portfolio-level financials; property managers are scoped to their own property.
See your portfolio run itself.
Book a walkthrough — we'll show live operations and alerts on a real property scenario.
Base plans include a 14-day free trial — no credit card required.